Charter
and Bylaws
Salutaris:
The name of the organization shall be Salutaris: The
National Institutes of Health Gay, Lesbian, Bisexual and Transgendered Employees
Forum.
To represent gay, lesbian, bisexual and Transgendered
(hereafter to be referred to as GLBT) employees; to coordinate meetings,
organize social activities, and sponsor educational programs open to all members
of the NIH community; to be available as a resource on GLBT issues to The NIH
community at large; to provide guidance and recommendations to the NIH Office of
Equal Opportunity and Diversity Management (OEODM) on matters affecting the
welfare of GLBT employees and assist the OEODM in fostering a workplace
environment that is accepting and supportive of GLBT employees.
Participation in Salutaris shall consist of Voting members:
NIH employees who request membership, and who are legal age of majority, without
regard to gender, sexual orientation, gender identity, marital or parental
status, race, religion, creed, national origin, or disability.
The elected Executive committee members of Salutaris shall
consist of a Chairperson, Treasurer, Secretary, Newsletter Coordinator, Web Page
Coordinator, Public Relations Coordinator and Signature Event Coordinator.
Executive committee Members shall serve for a period of one (1) year
beginning January 1 (Calendar Year) and may serve up to two consecutive years in
any given position. After a
one-year hiatus, an individual may again seek election to a previously held
position. During the hiatus, said individual can serve in another
elected capacity. All Executive
Committee Members are required to hold and keep current paid membership in the
NIH Recreation and Welfare Association.
Executive Committee Member position responsibilities
Chairperson:
Ø Organize and lead general membership and executive committee meetings
Ø Designating committees
Ø
Liaison with the NIH OEODM and other NIH interfaces, such as the
NIH Recreation and Welfare Association
Secretary:
Ø Logistical arrangements for the meetings
Ø Take meeting notes and provide an electronic copy of those notes to the Executive Committee
Ø
Distribution of meeting agendas and other meeting materials
Treasurer:
Ø Oversight of all Salutaris financial matters
Ø
Coordinate Salutaris fundraising activities
Newsletter Coordinator:
Ø
Develop format and distribution of the Quarterly Salutaris
Newsletter
Web Page Coordinator:
Ø
Maintain the Salutaris website
Public Relations Coordinator:
Ø Maintain the Salutaris Mailing list
Ø Oversee distribution of all global e-mails
Ø
Develop and oversee production of publication materials to include
advertisements, brochures, etc.
Signature Event Coordinator:
Ø
Plan and oversee the Noons-In-June and or other approved June
Pride Event
Additional Coordinators can and will be elected with the
approval of at least 3 Executive Committee Members.
Where a Salutaris Executive Committee Member is unable to
serve the full term, the Executive Committee may elect any other voting
Salutaris member to the vacant position. Where
the remaining period of the outgoing committee member is in excess of a three
(3) month period, the committee must attempt to fill the position.
All Executive committee Members will have voting rights.
Non-Executive Committee Members will gain voting rights through
attendance at two or more Salutaris meetings and a written request for voting
rights. A vote may only be
initiated if a quorum is present. A
quorum will be defined as at least three (3) of the seven (7) Executive
Committee Members being present. Members
may vote by proxy, by sending their vote on agenda items to either the Salutaris
Chairperson or Secretary, prior to the Salutaris meeting at which the vote is
taken. A majority of votes will be defined as the majority of those
members present and those voting by proxy.
Salutaris meetings shall be held at least six (6) times
annually. The Chairperson or three
Executive Committee Members may call additional meetings, as deemed necessary.
A report of early activities shall be prepared by the Chairperson with
input from the other Executive Committee Members and submitted to the Director
of OEODM each January.
Proposals for amendments to the bylaws will be submitted in
writing to the Executive Committee. All
amendments will be presented at the next regularly scheduled Salutaris meeting.
Any voting member of Salutaris may initiate proposals.
Proposed amendments must be approved by a simple majority of members in
attendance at the meeting where the amendment is discussed and proxy votes.
Charter revisions shall become effective upon approval of the OEODM
Director.
These bylaws were approved by Salutaris: The National Institutes of Health Gay, lesbian, Bisexual and Transgendered Employees' Forum on January 23, 2001 and submitted for approval the The Office of Equal Opportunity and Diversity Management on 2/11/02.